Privacy, in plain English

Scrimmy is a free team operations app for esports and competitive gaming teams. It helps teams manage rosters, events, availability, review notes, VOD links, action items, and optional Discord bot prompts.

This policy explains how the Scrimmy app operator handles personal data. For privacy questions, data requests, or deletion requests, contact support@scrimmy.pro.

Account and sign-in data

Scrimmy uses Discord sign-in. We may receive and store your Discord account identifier, username or global display name, email address if Discord provides it, and avatar information. We also store your Scrimmy display name, default game handle if you add it, account timestamps, and internal user identifiers.

Team data

When you or your team use Scrimmy, the app stores team names, regions, descriptions, memberships, roles, roster status, captain or coach notes, invites, events, availability responses, planned lineups, checklist items, VOD links, review notes, map, focus, role, and optional game-specific notes, action items, audit logs, and notification records.

Discord bot data

If a team owner or captain connects the Discord bot, Scrimmy stores the connected server, channel, role fallback settings, delivery health, and message bindings needed to post and update RSVP prompts in that team's selected Discord channel.

Technical and security data

The app may process IP addresses, browser details, device details, request paths, timestamps, cookie values, error logs, rate-limit data, and similar operational data to keep the service running, investigate bugs, prevent abuse, and protect teams.

Feedback and support

If you email feedback or ask for help, we process the information you send so we can reply and improve the app.

• To create and secure user accounts.
• To show each user the correct teams, roles, events, roster, availability, and action items.
• To keep team data scoped to the right team.
• To send optional Discord RSVP prompts and reminders when a team enables them.
• To maintain audit logs for important account, team, invite, role, event, and settings actions.
• To diagnose bugs, keep the service reliable, prevent spam or abuse, and protect the app.
• To count anonymous daily totals for predefined page categories and successful feature actions without identifying visitors.
• To understand aggregate usage with Google Analytics, such as which pages are visited and where users may get stuck.
• To comply with legal obligations or respond to valid legal requests.

Where UK or EU data protection law applies, the usual legal bases are: providing the service you ask to use, legitimate interests in running and protecting a small community app, consent or legitimate interests for analytics depending on your location and cookie choices, and legal obligation where applicable.

Scrimmy currently uses essential cookies and similar browser storage for sign-in, security, team context, and timezone handling. These help the app remember that you are signed in, protect forms from cross-site request forgery, remember your active team, and display event times in your local timezone.

Cookieless anonymous counters

Scrimmy records anonymous daily totals for predefined page categories and successful feature actions. These first-party counters do not use cookies or browser storage and do not store IP addresses, browser or device details, referrers, query strings, exact dynamic URLs, user IDs, Discord IDs, team IDs, session IDs, or fingerprints. Only the date, a predefined metric name, and a total count are stored.

These counters cannot identify unique visitors, connect requests into sessions, or reconstruct an individual's journey through the app. They are kept as aggregate operational statistics so Scrimmy can understand broad product usage even when optional analytics are declined.

Google Analytics

Scrimmy uses Google Analytics to understand aggregate product usage, such as which pages are visited, which browsers or devices are used, and where users may get stuck. This helps improve the app without turning Scrimmy into an ad product.

Scrimmy should not send names, emails, game handles, Discord IDs, Discord message bindings, team notes, or other directly identifying team content to Google Analytics. Where required by law, analytics cookies should be controlled by consent or opt-out choices. You can read Google's explanation at How Google uses information from sites or apps that use our services (opens in a new tab). Google also provides a Google Analytics browser opt-out add-on (opens in a new tab).

We do not sell, rent, or trade personal data. We also do not share personal data with advertisers or data brokers. Data may be shared or made available in these limited ways:

• With other members of your team, according to their team role and the app's permissions.
• With Discord when you sign in through Discord or when a team sends optional Discord bot RSVP prompts.
• With hosting, database, infrastructure, security, logging, or email providers needed to operate the service.
• With Google Analytics for aggregate usage measurement, as described in this policy and the app's cookie controls.
• With authorities, courts, or other parties if required by law or needed to protect rights, safety, security, or the integrity of the service.

Third-party services have their own privacy policies and terms. Scrimmy cannot control how Discord, Google, video platforms, cloud drives, or other linked services handle data outside Scrimmy.

Team owners, captains, and coaches may be able to see and manage roster details, roles, availability, review notes, VOD links, action items, Discord settings, and captain or coach notes. Please do not add sensitive personal information to Scrimmy unless it is genuinely necessary. Scrimmy is for team operations, not medical, financial, employment, legal, or emergency records.

If you are a team owner, captain, or coach, use the app respectfully. Make sure players understand what information you are adding about them, keep notes fair and relevant, and remove information that no longer needs to be kept.

Scrimmy aims to keep active account and team data available while it is needed to provide the service, maintain security, understand issues, and meet legal obligations. It is designed as a practical team workspace, not a replacement for your team's own long-term records.

We may remove expired invites, old logs, temporary files, backups, test data, abandoned accounts, inactive teams, spam, abusive content, or data that is no longer needed. If a planned change is likely to affect active teams in a meaningful way, we will try to give reasonable notice where practical. Urgent security, abuse, legal, or operational issues may need faster action.

Scrimmy runs a routine retention cleanup for operational records. The current defaults keep audit logs for 365 days, read notifications for 90 days, unread notifications for 180 days, expired or revoked invite records for 30 days after they become stale, and anonymous daily analytics counters for 400 days. These periods may be adjusted where operational, security, or legal needs reasonably require it. Automatic cleanup does not remove accounts, teams, roster membership, events, availability, VOD links, review notes, action items, or other active team workspace content.

You can request deletion of your account or personal data by contacting support@scrimmy.pro. Some information may remain for a limited time in backups, audit logs, security records, or team-owned records where there is a legitimate reason to keep it.

Scrimmy uses reasonable technical and organisational measures for a small project, including secure cookies, anti-forgery protection, team-scoped access checks, rate limiting, and role-based permissions. No internet service can be guaranteed completely secure. Please report suspected security issues privately rather than posting them publicly.

Scrimmy is intended for users who are old enough to use Discord and online services in their location. If you are under 18, use Scrimmy only with permission from a parent or guardian where required, and with the knowledge of your team captain or organiser.

Depending on where you live, you may have rights to access, correct, delete, restrict, transfer, or object to the use of your personal data. You may also have the right to withdraw consent where processing is based on consent, such as analytics cookies where consent is required.

To make a request, email support@scrimmy.pro. We may need to verify that the request is really from you. If you are unhappy with how your data is handled, you may also have the right to complain to your local data protection regulator.

This policy may change as Scrimmy changes. Material updates should be reflected by changing the "Last updated" date and, where appropriate, by adding a notice in the app. Continued use of Scrimmy after changes means the updated policy applies from the date shown.

Email support@scrimmy.pro for privacy questions, deletion requests, support, or concerns about team data. For general product feedback, use feedback@scrimmy.pro.